Release Notes

Creation date: 4/1/2022 3:08 AM Updated: 1/21/2024 12:55 PM 2022 notes release upgrade

Get ready for our next major release coming spring 2024.
Whats New (microixcloud.com)

Current version pre-requisite:

SQL Server 2012 or higher

Windows 64-bit OS

.Net Framework 4.7.2 or higher

Version 2022.001.3 Release date 10/17/2023

1. Added new Global Settings to allow transfer Budget with 0-line items.

2. Resolved, Partial Pay not accounting for canceled items.

3. Resolved, when receiving was required it was not allowing a second payment request.

4. Added condition for AP vendor with Original Vendor based on Global Settings Prevent Over Payment.

5. Resolved UOM in shopping list with Items that has multiple UOM by Vendor.

6. Resolved, round leave balance on approval form.

7. Resolved formula wizard on budget worksheet to use round.

8. Added a new report called "Encumbrance Reconciliation."

9. Alternative email domain was added for MIP Hosting and can be changed/modified by an administrator

10. Added Audit trail for Global Settings

11. Resolved, system will prevent negative ENL for lines that do not have a current balance.

12. New Global Setting for Allow to create multiple documents based on Vendor.

13. Overtime Accrual with Exception A issue resolved.

14. Resolved error when editing an asset item image.

15. Resolved stock level in process report. When using single location and expensing to other locations, in process report now includes documents from other expense locations.

16. Allow line-item vendor to be mapped to a transactional MIP UDF field.

17. Resolved, adding new vendor error with MIP version 2023.2 or higher.

18. Resolved, apply GIK Fund rule was missing from JV Transfer

19. Multi-currency feature was added to JV transfer.

20. Resolved Timesheet weighted average calculation that were using the second week average.

21. Resolved error while transferring timesheet to MIP with a database that has one segment (GL)

22. Resolved, when creating an encumbrance modification, system was creating a duplicate number if a previous encumbrance was deleted from the system.

23. Resolved, payments report was including invoices not related to the current document.

24. Resolved, SQL injection error for Document UDF with lookup values by converting to parametrized SQL.

25. Resolved, Workflow Setup causes application to freeze when creating new workflow in MIP hosting environment.

Version 2022.001.2 Release date 12/09/2022

All Modules

NEW: Global setting 407 to prevent over payment of purchase orders/invoices that exceed the approved amount.
Resolved: Allow space in Session Id if editable but will not allow the first character to include a space
Resolved: Item list on purchase order form not showing the correct number of decimals
Enhanced: Report "List of Documents -Details" added line-item vendor column but will need to be added using the grid column chooser
Resolved: if disable printing setting is turned on, it would still prompt the user to print document upon transfer
Enhanced: Error message was changed to provide more details when receiving out of balance message from a JV transfer
Enhanced: "Enforce COA at Requester level " this setting moved to Global Settings and will accommodate enforcement at a different level
Enhanced: Punchout Shared Secret column is no longer visible and is hidden with a mask similar to passwords
Enhanced: Shipping charges are included with Amazon punchout
Resolved: Error while importing Credit Card data due to account and or merchant values
Resolved: Inventory Cost Adjustment, multiple cost was not allowing a user to choose the correct cost from the lookup list
Resolved: Vendor punchout process linked items to inventory that were inactive and will no longer link inactive items
Enhanced: We are now allowing String and "Non-Editable Drop-Down List" type MIP UDFs map in Microix
Enhanced: While submitting an order via email using the “Submit to Vendor” ribbon option, a new global setting was added to allow a copy to be sent to the Requester
Enhanced: Inventory ->Integrity Check option moved to Inventory ->Setup
NEW: A new report “PO Received Obligations” was added to show purchase orders that were received but not transferred to MIP for payment.
Enhanced: Audit trail was added when timesheets are voided.
Resolved: Inventory Receiving on web application was not working due to integrity check failure
Enhanced: Thumbnail images are stored to help speed up the asset list and inventory list that contains pictures
Resolved: While creating document using Inventory Shopping Cart it was not fetching the correct Item information like GL and Price based on the selected document type
NEW: oAuth2 authentication available for cloud mail access (Office 365, Gmail)
Resolved: Partial payment do not allow multiple payments for fully received items
Enhanced: Partial payment will prevent overpayment based on total value of original purchaser order
NEW: New global settings to require re-approval for purchase orders that exceed the approved value
Enhanced: PO Required date when set to zero will use the current date instead of current + 10 days
Enhanced: Date can now be entered during the inserting of an Inventory Kit to a Request from Inventory
Enhanced: if not using Encumbrance transfer option, “Show All Open Encumbrances for Vendor” is disabled when creating a new Accounts Payable Invoice
Enhanced: Document Search List - a new GSID 404 was added to allow approvers to see all document and not limit by approval workflows
Enhanced: Physical count includes a new column to show in-process quantities
Resolved: While importing salary on Budget worksheet it created an x-salary code instead of using the 12Mth default code
Resolved: Salary import for personnel worksheet will only show active employees
Resolved: Non-Eligible holiday were showing on PTS Timeclock form and timeclock reports
Enhanced: customized function for callout function
Enhanced: Download button added to attachment form for hosted environment
NEW: Security option to allow or disallow adding new shipping codes

Cloud Companion Application (Web App)

Resolved: PO Receiving “Inventory Pick Ticket" custom report
Enhanced: Transfer button to My Document List of PO & Budget Module.
Enhanced: Layout functionality in PO Reports. User can add/remove columns from grid view using "Show Customization Window" button and then save layout
Resolved: PO & TSH Report > Move "Customization button" to top of the screen to reduce scrolling
Resolved: Budget View button issue resolved
Enhanced: PO Report layout and Timesheet Report Layout functionality implemented
Resolved: Budget Approver was not able to edit narratives
Resolved: Budget Prior year budget columns show incorrect values
NEW: Added option of Multi-factor Authentication during the login process and requires a valid email account
Resolved: Timesheet OT line Charge code reverts to the default charge code
Resolved: Timesheet list of charge codes where not showing the correct codes based on login user account
Resolved: Budget narrative was not allowing more than 5 digits
Resolved: Employee paystubs are not showing their hourly rate on the cloud version.
Resolved: Distribution codes were not applied if UDF was required
NEW: oAuth2 authentication available for cloud mail access (Office 365, Gmail)
Enhanced: if not using Encumbrance transfer option, “Show All Open Encumbrances for Vendor” is disabled when creating a new Accounts Payable Invoice

Version 2022.001.1 Release date 03/11/2022 (on premises deployment ONLY, subscription/hosted customer release date will be posted later)

All Modules

New Ribbon Menu icon to launch Microix Remote Support for both on-prem and MIP hosting - Microix Help Desk - How to connect to Microix Remote Support from MIP Hosting Environment - Knowledge base
Enhanced: Added global option (402) to prevent web users from accessing the windows client application
Enhanced: When maximum licenses are reached, system will display the list of users who are occupying the licenses
Resolved: SMTP email using no authentication was failing in Web and HTML application
Enhanced: Loading and processing time increased for the following forms/process:

Produce Assemblies
Import of MIP Personnel Data for Budget Module
Inventory Tracking Maintenance
Inventory Copy Kit
Shopping List/Inventory Shopping List
Display Account Balance
PO Form Budget Query
PO Item List
Inventory and Stock Level list
Asset List

When switching between Request and Approver tab, the document type will synchronize to help reduce setup errors

Requisition/Purchase Order/Inventory

Enhanced: Purchase Request form includes a new button to quickly view attachments and will close automatically when closing the Microix document. This feature is ONLY available if global setting 901 is checked (NOTE: Not Available in Web Companion Application)

Enhanced: Shopping list includes a new shopping cart and allow users to build a list and return to it later before creating the order request (Available both in windows and web application)

Enhanced: New global option to retransmit punchout orders to vendor and should ONLY be used for testing not in production

Enhanced: Vendor punchout maintenance includes list of available punchout vendors with default properties

Enhanced: Inventory adjustment form

New button to build transaction lines with all inventory items
New button to allow use of global updates for ENCI, SO and ADJ document types

Enhanced: Default icons are used when images are not found for Inventory and non-inventory shopping items

Enhanced: Option to print a single PDF to include all selected invoices to pay along with all attachments. (Documents created in MIP will not be included and this feature only works with Global Setting 901)

New: Copy document has a new option to convert Invoice or Purchase order to a billable sales order (for inventory module ONLY)

Resolved: Import documents with “To Be Assigned” and multiple vendors were imported as a single document. It will now import as separate documents
Resolved: When using the copy feature, Microix will re-apply the distribution code if one was used previously, the allocations will be based on the current distribution and not from the copied document
Enhanced: Import documents can use distribution codes
Resolved: Consolidated Purchase remains open in Microix, you must exit and re-login for the document to close out
Resolved: When deleting unposted Microix documents from MIP, attached are also removed
Resolved: When user type Item number instead of selecting from drop down list and hit TAB key, it was producing an error
Resolved: Apply distribution code via global option not using new stored procedure
Resolved: While copying document and import, COA are being validated if current state is not active
Resolved: When adding a new inventory item from a purchase order, the location value was not correct
Resolved: When printing Inventory barcode labels, system was printing duplicate labels
Enhanced: Added option tag an inventory item as being “Gift in Kind/Donated” for reporting purposes
Enhanced: Multi-location inventory setup can now expense to any account and are not restricted to the location the inventory was issued. Inventory location values are set at the workflow level and cannot change when in-process documents are found
Resolved: Inventory Adjustment, when entering an item number manually without selecting from list, the item description did not follow the entered item
Resolved: New inventory item added from a purchase order will automatically convert the purchase order item to use the inventory GL
Enhanced: Include a maximum of two segment account title in approval email

Timesheet

When inserting leave hours on timesheet it was rounding to 2 decimals, now rounds to 4
Resolved: Lunch rule for double shift
Enhanced: Added payrollID to the timeclock entry report
Resolved: Max hours reducing all earning codes on MIP Timesheet
Enhanced: auto-sequence punch when performing a Manual Punch
Enhanced: Global setting (501) was added to prevent leave request from being modified or deleted after it was approved
Enhanced: Year will change based on selected pay date on non-legal W2 form

Enhanced: New button to toggle the option to upload selected users to Microix Timeclock devices

Budget

NEW! Cloud Companion application includes the budget worksheet entry from (lite version)
Resolved: When using budget formula, it will now skip line with narratives
Resolved Budget narratives not printing correctly
Resolved: Error approving budget worksheet if approval level ID contains a decimal
Enhanced: Added additional columns to the form’s designer for budget worksheet (NB2 and NB5)
Enhanced: Worksheet Maintenance>Apply Custom Formula includes option to not apply formula to different GL but apply the formula to all GL selected