Modern Version Web License Policy

Modern Version Web License Policy

• Every user must be assigned a Web License.
• Licenses from inactive users will be released and made available for reassignment.
• If no Web Licenses are available, the customer must either:
• Purchase additional Web Licenses, or
• Deactivate users who are no longer using the system.
• Classic Web Packs are transferable to the Modern Version and continue to be called Web Packs (WPL).
• Classic Concurrent User License is transferable to the Modern Version as follows:
• Subscription: 1 license converts to 1 Converted Web License (CWL)
• Perpetual: 1 license converts to 1 Converted Web License (CWL)

Important: To avoid any price increases (for both Subscription and Perpetual plans), converted licenses (CWL) must be maintained for a minimum of one (1) year.

Setup of Users and Roles

• Customer is responsible for sets up and manages each user’s access rights.
• Customers have full control to add or deactivate users at any time within the application.
• The system automatically enforces license limits based on the number of Web Licenses purchased.

• User access is determined by assigned roles, which may include:
• Administrator
• Approver
• Requester
• Custom / User-Defined Roles

Billing Structure

Billing will be tracked using two product codes:

• Customers requiring additional licenses must purchase WPL (Web Pack Licenses).
• CWL (Converted Web License) entries will appear on billing statements for tracking purposes but cannot be purchased directly.